Visa Information

Visa Information

Attendees traveling to Amsterdam, Netherlands, may require a visa depending on their nationality and the purpose and duration of their stay. The Netherlands is part of the Schengen Area, which allows visitors to travel freely across 27 European countries with a single visa. Participants planning to attend the conference should review visa requirements early and begin the application process in advance to ensure smooth travel arrangements.

Who Needs a Visa?

Travelers from many countries outside the EU/EEA or Switzerland may require a Schengen Short-Stay Visa (Type C) to enter the Netherlands for conferences, business meetings, or tourism. This visa allows stays of up to 90 days within a 180-day period.

Schengen Visa (Type C) Requirements

Applicants generally need to prepare the following documents for a conference visit:

  • A valid passport (issued within the last 10 years and valid for at least 3 months beyond your stay)
  • Completed and signed Schengen visa application form
  • Recent passport-sized photos
  • Round-trip flight reservation or travel itinerary
  • Proof of accommodation (hotel booking or invitation letter)
  • Proof of sufficient financial means for the stay
  • Travel insurance with coverage of at least €30,000 for medical emergencies
  • Conference registration confirmation or invitation letter
  • Proof of employment or academic affiliation

Additional documents may be required depending on the applicant’s country of residence.

Application Process

  1. Check eligibility and requirements through the Netherlands embassy/consulate or the official visa service provider (VFS Global in many countries).
  2. Book an appointment at your nearest Dutch embassy, consulate, or visa application center.
  3. Submit your application, biometric data, and required documents.
  4. Pay the visa fee, typically around €80 for adults.
  5. Track your application online and wait for approval.

Processing times generally range from 15 to 30 working days, but delays can occur during peak travel periods. Delegates are advised to apply at least 4–8 weeks before departure.

Invitation Letter

Registered participants who require a visa may request an official Conference Invitation Letter from the organizing committee. This letter supports the visa application but does not guarantee approval; final decisions are made solely by the Dutch immigration authorities.